Policies and Agreements

Code of Conduct

Dancing is a social activity where we interact closely with others. To ensure that everyone has a positive and enjoyable experience, we ask all attendees - participants, staff, and instructors - to be mindful of their behaviour and respectful toward those around them.

While we trust that most people understand what is appropriate, personal boundaries can vary and therefore to help create a safe and welcoming environment for all, we have this Code of Conduct to refer to ensure we have a safe and welcoming space for everyone.


Code of Conduct:

  • Treat everyone with respect and kindness.
  • Be mindful of personal boundaries and always ask for permission before starting a dance.
  • Communicate openly and listen if someone expresses discomfort.
  • Maintain good personal hygiene. Collegiate Shag is an athletic dance and a change or two of shirt will make the dancing experience more comfortable for everyone.
  • If a partner declines a dance, respect their decision without question. Remember you are not obligated to dance with someone.
  • Out of respect to your fellow dancers do not give unsolicited feedback, even in class.


Harassment, discrimination, or any form of inappropriate behavior will not be tolerated.

This Code of Conduct applies on the dance floor, in workshops, and throughout the event. Failure to follow these guidelines may result in removal from the class, course, or event.

If you experience harassment or feel unsafe at RoffaShag, please bring your concerns to members of the organizing team, who will treat any issues with strictest confidentiality.

We would like to thank HarbourHop and Swing in Rhythm Dance School on whose code of conduct ours is based on.

Terms & Conditions

General Information

These Terms and Conditions apply to the services provided by RoffaShag 2026 in collaboration with Stichting Swing in Rhythm. By registering, booking your ticket and attending RoffaShag you consent to:

  • The Terms and Conditions of RoffaShag
  • Any photographs taken during RoffaShag to be used for future promotion and might appear on Facebook and other media.
  • Behaving according to our Code of Conduct.

Registration and workshops

  • Filling out the registration form for the event does not guarantee participation of RoffaShag. After registration everyone is placed on a waiting list and taken off on a first come, first served basis.
  • Your ticket is confirmed after the payment is completed (if it happens within 7 days of being moved off the waiting list) by a registration/ payment confirmation email. There is no need to print the email, you will be on the list of participants but it is good to keep the email, remember your ID and have the booking link at hand.
  • You can register for one ticket in one booking. If you wish to purchase more tickets, it is possible through a new registration booking.

Safety

  • RoffaShag takes every effort to ensure the safety of the event participants. We have a zero tolerance policy towards behaviour that may pose a threat to the life, health or safety of others. We kindly ask anyone who witnesses such an event to contact the organization or designated safety person immediately.
  • RoffaShag is not responsible for any damage or loss of personal goods during the workshop.
  • RoffaShag cannot be held liable for any physical injuries incurred during the event.
  • The organization does its best to keep a satisfactory balance lead/follow in class (where relevant).
  • RoffaShag reserves the right to make reasonable changes to the schedule before and throughout the event.

Payment

  • RoffaShag covers the cost of money transfer only when the payment is made by bank transfer in SEPA format.

The following payment methods are available:

  • Bank transfer

Cancellation policy

  • Your ticket will be confirmed if we receive the payment within 7 days of moving you off the waiting list. If the payment is not completed within those 7 days, your registration will be cancelled.
  • If we receive an incomplete payment we reserve the right to cancel your registration.
  • In case of cancellation by the participant no refund will be given under any circumstances.
  • If for any reason you have to cancel your registration, you can sell your ticket and transfer your registration to another name, of the same role as you. Please make sure to email the organization at reg.roffashag@gmail.com and cc the buyer informing about the fact of the change.
  • If for any unforeseen reason the event is cancelled, we will partially refund the ticket (depending on the already incurred costs).

Video and Photography Recordings

  • Any recordings of workshop content require approval of the teacher. Duplication or distribution of the content of workshops is only allowed with the permission of the teacher(s).
  • Participants always have the right to inform the photographers or videographers at the event that they do not wish to be recorded.
  • By registering for RoffaShag every participant agrees to the use of any pictures or video material from the event for the purpose of public reporting on the event or the promotion of future events, including social media and the RoffaShag website. This consent includes also the consent to the use of recordings on our web pages.

We would like to thank HarbourHop on whose Terms & Conditions ours is based on.

Privacy Policy

Which data do we collect?

  • Name
  • Email address
  • Role in dancing
  • Local scene

Why do we need your data?

The personal data we collect is used for the registration of the workshops and all communication prior and during the event. We document information about your local dance scene for our long-term statistics.

We collect your feedback about the event in order to measure the satisfaction level and align the expectations of the participants with the quality and quantity of the event.


How long do we keep your data?

Your personal information will be removed within three months after the event from all files except for the account you create when registering.


Sharing with others

Sharing of your personal data with third parties is only done if necessary. The order information when registering is encrypted and secure, but we take no liability for the data security during transmission over the Internet or for any criminal access to files on our website.


Look into, adjust or delete your data

You have the right to look into the personal data we collected, to have it corrected or to have it deleted. You can request inspection, correction or deletion by sending an email to reg.roffashag@gmail.com


We would like to thank HarbourHop on whose Privacy Policy ours is based on.